MS Excel is a tool that every employee working with data must learn if he wants to make his life simpler.
Learning MS Excel provides the following benefits
1. Saves time and improves productivity
The most apparent advantage of using MS Excel is the savings it offers in terms of time. In today’s fast-paced world, every individual is always pressed for time. A highly valuable employee is one who can get the maximum amount of work done in the limited amount of time in his or her hands.
MS Excel can significantly increase employee productivity as a task that otherwise could have taken hours, can be done in a matter of a few minutes using MS Excel.
2. Data Analysis
Organizations today are required to deal with large amounts of data in their day-to-day functioning. In order to arrange and organize such a large amount of data in a manner that useful inferences can be drawn from it, possessing knowledge of a tool like MS Excel is imperative.
MS Excel provides a plethora of options for analysis of such data. By using these tools, employees can derive maximum value out of the gathered data and apply it towards the fulfillment of organizational goals.
MS Excel not only facilitates recording and arranging of data but also provides visual aids like charts, graphs, 3-D images, etc. that can be used to identify trends in the data which can further form the basis for decision-making.
4. Conditional Formatting
Conditional formatting helps better sort and segregate the data by allowing users to use different colors, fonts, etc. this is useful when looking at a huge number of columns and rows without any context. Applying filters, sorting, etc. are just must learn functions for all employees.
5. Interactive functions
An employee has many pages and hundreds of fields to gather relevant information from. Analyzing such a report becomes a challenge. MS Excel’s interactive functions allow users to get the relevant information within this sea of data quickly. The ability of multiple users viewing it and editing it is a major bonus.
Excel helps the user to troubleshoot the program themselves without relying on the IT department. This saves a lot of valuable company time.
Imagine you have a concept in your head and you need to convert that into an idea. Excel enables you to do that. It can then create budgets, financial reports, and prospective profit reports of the idea. This helps the user to gauge the feasibility of the underlying idea.
Excel goes a step further and helps come up with steps that are needed to make the idea come to life.
8. Trend analysis
Excel helps users identify trends. This becomes vital for employees looking forward to rising up the company ladder by identifying and presenting these trends in order to help the business.
9. Data Collation
Company data is often scattered across computers and needs to be collated in a single file if a valuable analysis is to be done on the data. Excel enables just that.
10. Online Access
As a part of MS office 365, Excel can be accessed from anywhere anytime over the internet, ensuring work continuity.
11. Other utilities
MS Excel can do much more than making traditional spreadsheets. In an office the three most common Excel functionalities an employee can utilize are:
- Text Data: Employees can make lists that allow the reconciliation of information from other sources.
- Tailor-made Emailing: Excel enables the user to send a large volume of tailor-made e-mails to clients, customers and organization members at the same time.
- Automatic PowerPoint Presentations: With only a few clicks, Excel can convert the spreadsheets into PowerPoint presentations to be used on-the-go.
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